# SHRAMS: HR, payroll and attendance

> SHRAMS is an enterprise HR, Payroll, Statutory Compliance & Physical IT Asset Management platform engineered specifically for modern enterprises and comprehensive Indian statutory compliance (EPF, ESI, Professional Tax, TDS, and the New Labour Codes). The platform features ZKTeco LAN/Cloud biometric terminal synchronization, GPS-geofenced mobile and web punch tracking, automated Tally XML accounting vouchers, and an integrated AI HR Copilot.

## System Workspaces & Core Capabilities

### 1. Core HR & Employee Lifecycle
- **360° Employee Dossier:** Centralized personal, family, education, past employment, and document vault with encrypted PII (Aadhaar, PAN, Bank, UAN).
- **Preboarding & Onboarding:** Self-service preboarding document uploads, customizable digital checklists, and automated IT hardware provisioning.
- **Probation Management:** Structured probation timelines, 30/60/90-day review cycles, confirmation recommendations, and extension workflows.
- **Offboarding & F&F Clearance:** Multi-department exit clearances (IT, Finance, Operations, HR), asset recovery verification alerts, and final exit interview capture.

### 2. Biometric Attendance, Rosters & Field Tracking
- **Hardware Biometric Sync:** Direct TCP/IP socket integration with ZKTeco-compatible biometric attendance terminals over port 4370 via local LAN bridge or secure cloud agent.
- **Mobile & Web Punch:** Real-time geofenced mobile and browser check-in/out with fake-GPS detection, mock location rejection, and office IP restrictions.
- **Shift Rostering & Scheduling:** Multi-shift rotational rosters, overnight shifts, split shifts, grace period tolerances, automated late mark thresholds, and overtime tracking.
- **Regularization & Approvals:** Punch correction and miss-punch regularization workflows with multi-level manager hierarchy approval.

### 3. Indian Payroll Engine, Benefits & Accounting
- **CTC Architecture & Salary Builder:** Configurable earnings (Basic, HRA, Special Allowance, DA, Medical) and custom variable components.
- **Flexible Benefit Plan (FBP):** Tax-efficient employee flex allowances (LTA, Books & Periodicals, Meal Vouchers, Gadgets) with bill declaration and proof validation.
- **Loans & Salary Advances:** Employee advance requests, EMI amortization schedules, automated payroll deduction, and remaining balance ledgers.
- **Statutory Payouts:** Automated gratuity calculation (Payment of Gratuity Act 15/26 formula), statutory bonus runs, and Loss of Pay (LOP) reconciliation directly from attendance logs.
- **Full & Final Settlement (F&F):** Comprehensive final settlement calculation incorporating unpaid days, encashable leave balances, gratuity, notice pay recovery, and asset handover gates.
- **Tally XML Integration:** One-click Tally-compliant XML journal and payment voucher export for automated ledger posting.

### 4. Statutory Compliance & Labour Laws
- **Employee Provident Fund (EPF):** Automated 12% employee and employer split, statutory wage ceiling capping (₹15,000), Pension Fund (EPS 8.33%), EDLI (0.5%), and EPFO-compliant ECR text file export.
- **Employee State Insurance (ESI):** 0.75% employee and 3.25% employer contributions with ₹21,000 gross monthly threshold monitoring and Form 5 return generation.
- **Professional Tax (PT):** State-specific PT slab automation covering Maharashtra, Karnataka, Tamil Nadu, Telangana, West Bengal, Andhra Pradesh, and Gujarat.
- **TDS & Income Tax:** Dual-regime (Old vs New Regime u/s 115BAC) income tax projection, Chapter VI-A investment proofs, Form 24Q quarterly return files, and Form 16 Part A/B generation.
- **POSH & Compliance Registers:** Prevention of Sexual Harassment internal committee tracking, statutory accident registers, and Digital Personal Data Protection (DPDP) compliance.

### 5. Physical IT & Hardware Asset Management
- **Hardware Asset Registry:** Complete asset tracking for laptops, desktops, mobile devices, monitors, and peripherals with serial number and MAC address indexing.
- **Custody & Allocation Lifecycle:** Digital asset allocation, employee acknowledgment receipts, custodian history logs, and maintenance/repair status tracking.
- **QR / Barcode Tagging:** High-density printable QR asset labels enabling rapid mobile camera audits and physical verification.
- **Offboarding Asset Clearance:** Real-time asset handover alerts embedded directly in offboarding checklists and F&F settlement workflows to prevent asset loss.

### 6. Talent Acquisition, Performance & AI HR Copilot
- **Applicant Tracking System (ATS):** Visual Kanban pipeline for recruitment (*Applied*, *Screening*, *Interview*, *Offer*, *Hired*, *Rejected*) with structured interviewer scorecards.
- **Performance & OKR/Goals:** Company, department, and individual goal alignment, continuous check-ins, and 360-degree appraisal review cycles.
- **Employee Engagement & Helpdesk:** Internal ticketing system with SLA routing, and company-wide announcements.
- **AI HR Copilot:** Context-aware natural language assistant for instant leave balance inquiries, payroll explainer queries, company policy lookups, and administrative actions.

## Public Navigation & Endpoints
- **Home / Product Overview:** https://shrams.com/
- **Careers & Open Positions:** https://shrams.com/careers
- **Mobile Application:** https://shrams.com/mobile-app
- **Portal Sign In:** https://shrams.com/login
- **LLM Context (Full Spec):** https://shrams.com/llms-full.txt